The Ultimate Graduation Party Time Line Part Two

So the graduation party is getting closer. It is  6 Weeks Away or 1 1/2 Months away. If you missed what to do 3 months out check out our Graduation Party Time Line Part One. Here is what we suggest to do to make this Graduation Party a true success and reduce the amount of stress you have too!! Be sure to check out our Inexpensive Graduation Party Themes.


The Ultimate Graduation Party Time Line

Pro tip: if you are planning on using paper plates, plastic utensils, or party favors, it might be best to wait on purchasing those until you’ve had some RSVPs and have a better idea of the headcount. Scope out your supplier now so you can make sure everything coordinates, but don’t get stuck with too much or too little at the last minute.

6 Weeks Before Graduation

You won’t have to spend a dime on the party this week, so go ahead and grab yourself a treat. Especially since you’ll be doing everyone’s favorite tedious task: coming up with a guest list and collecting for addresses. Whether you’re the organize-it-all-in-a-spreadsheet or scribble-it-down-haphazardly type of person, you’ll just need to get this unpleasant task done.

5 Weeks Before Graduation

Now that you have a guest list, time to get those invitations squared away. Whether you’re purchasing them or spending the time to hand-make something special, you’ll want to get those squared away this week so you’ll have them when it’s time.

4 Weeks Before Graduation

This week’s task is filling out the invitations and mailing them off. One step at a time is the best way to go. The optimum time for graduation invitations to arrive is 3 to 3 ½ weeks before the event. Two weeks may be too short notice for some people to make arrangements, and anything over four weeks may be forgotten. As long as you get them out by the end of the week, you should hit that deadline perfectly.

3 Weeks Before Graduation

This week’s theme is food. Plan out your party menu, even if it’s just no-cook snacks, and make a shopping list of everything you’ll need. If you do plan on making food, make sure you coordinate some recipes that are simple and/or can be prepared ahead of time, because you want the day of the party to go as smoothly as possible. It’s most likely going to be a hot summer day, so providing some fun, refreshing drinks is always a good idea.

2 Weeks Before Graduation

Time to tie up all those loose ends. If you have any vendors, entertainers, or a venue booked, call and make sure everything is on track. This goes even if you are relying on a close friend or family member for something. Now that at least some people have had a chance to RSVP, you have a close idea of how many people will be there. Close enough that you can snag up any items like serving ware, utensils, and party favors that you postponed purchasing earlier. Last but not least, make sure your little graduate is doing okay. It’s definitely crunch time for them. All the looming tests and papers and projects are stressful, so spend a little quality time with them and ask if they need anything. Look for colored plastic utensils  and graduation party supplies.

1 Week Before Graduation

It’s time to go grocery shopping! Unless you’re having the event catered, you’ll want to snag up that grocery list you made earlier and head to the store. Having everything on hand early will really help. You’ll also want to make sure that any other purchases you have to make for the party get done this week, especially if you are DIYing any of the activities or decor. And if you are DIYing anything for the party, it’s time to get all of that done. The earlier the better, especially since things don’t always turn out the way we plan…

2 Days Before Graduation

Prep out as much food as possible and have it set aside to either be served or popped into the oven tomorrow. If you’re hosting, make sure you tidy up a bit. You won’t want to be worrying about that tomorrow.

The Big Day!

The big day is finally here. So kick back, relax, and give yourself some room to take in this momentous occasion (I bet you weren’t expecting to hear that!) You’ve got just about everything is done, so you don’t need to worry until a few hours before the party starts. Enlist the help of anyone you can (especially any other little ones you have around the house) to help with decorations, and get the food and activities ready when it’s time. You worked very hard to get your kid to this moment, so don’t work too hard trying to celebrate it.

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